MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, February
17, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Jan
Zilmer Human
Resources
Troy
Lyn District
Engineer
Ed
Stover Water
Department
David
McIntosh Wastewater
Department
Randy
Frederick Drainage
Shawn
Frankenhauser Drainage
Stephen
Seigfried Field
Superintendent
John
McKune District
Consultant
Rick
Olsen Globaltech
Kevin
Aubry Dunkleberger
Engineering
Alex
Vazquez ADA
Engineering
Jeff
Vollat ADA
Engineering
Howard
Steklof Resident
Meryl
Steklof Resident
The
following is a summary of the minutes and actions taken during the February 17,
2014 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.
Cassel called the meeting to order and called the roll.
Mr. Cassel announced a public
meeting is being held in the second floor conference room for the Class I Injection
Well System Project.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the January 13, 2014 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the January
13, 2014 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the January 13, 2014 meeting were approved.
THIRD ORDER OF BUSINESS Presentation of
Canal Bank Evaluation and Recommendation
The Board was provided
with a presentation of the canal bank stabilization feasibility study and
recommendations. A copy of the
presentation is attached hereto and made a part of the public record.
Ø The
two best options are stone rip rap and sheet pile.
Ø The
recommendation to the District is to use rip rap, which is effective and less
costly.
Ø Rip
rap will last 30 to 50 years.
Ø Sheet
piling will last 50 to 75 years.
Ø Estimated
capital costs for all five sites is $1.6 Million for stone rip rap and $4.1
Million for sheet pile.
·
Board
Discussion
There
was discussion regarding repair options and delivery methods.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the stone rip rap with design build method,
designed to 60%, was approved.
Mr.
Shank stated the District only has $2 Million budgeted for this project.
·
Audience
Comments
The floor was opened to Audience
comments. Mr. Steklof addressed the
Board. He thanked staff for
corresponding with him on erosion issues behind his property. He is pleased the Board is addressing this
issue. He addressed concern for the
length of time it will take to repair the erosion and how it will affect his
property.
FOURTH ORDER OF BUSINESS Audience Comments on
Other Agenda Items
There
not being any, the next item followed.
FIFTH ORDER OF BUSINESS Consideration of
Bid Award for Rehabilitation of Wells #6 and #11 Based on Piggyback of the Town
of Jupiter
Mr.
Cassel reviewed a bid from AMPS to rehabilitate Wells #6 and #11 for a total
cost of $133,199.
·
Mr. McKune noted a
numerical error on page 19 of the bid under total bid amount.
·
Mr. McKune stated
$16,900 per stainless steel discharge head is a lot of money. Mr. Lyn will check if it is just the
discharge head or the entire well head assembly.
·
Mr. Lyn will bring a task
order before the Board next month for the well head assembly for Well #6.
On MOTION by Mr. Holland seconded
by Mr. Shank with Mr. Holland and Mr. Shank voting aye and Mr. Mena voting nay
rehabilitation of Well #6 and #11 by AMPS based on the piggyback of the Town of
Jupiter and subject to further evaluation of discharge head costs was approved
at a cost not to exceed $100,000.
SIXTH ORDER OF BUSINESS Installation of
Variable Frequency Drive Motor Control for the Clean in Place System
This item is for the membrane cleaning system.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor installation of variable frequency motor control
was approved at a cost of $12,562.20.
SEVENTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
o
Discussion
of NatureScape Program
Mr. Cassel reported the
following:
Ø The
County sent correspondence asking if the District wants to continue
participating in the NatureScape program from 2015 through 2020.
Ø The
total cost over five years is $19,948, which is 3.51% of the total shared
cost.
Ø The
program was better utilized in the beginning, but the District is running out
of areas for them to visit.
Ø This
item was tabled.
Mr. Cassel also discussed the
following:
Ø A
letter addressed to SFWMD with backup for the proposed relocation of Wells #4
and #7 was distributed to the Board.
Ø Mr.
Lyn stated if SFWMD approves, the next step is to have the County do a
preliminary walkthrough of the site for sanitary hazards.
Ø
PDFs of the agenda packages will be
bookmarked going forward.
B. Engineer
– Troy Lyn
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
Ø Deep
injection well mechanical integrity testing is complete.
Ø Mr.
McIntosh reported no one from the public attended the deep injection well
operating permit meeting. There should
be no issues with FDEP approving the permit.
Ø Plans
for the above ground fuel tank are being prepared for submittal to the
permitting agencies.
C. Department
Reports
·
Operations
– Dan Daly
Ø
Utility
Billing Work Orders
Ø
Water
Break Report
The above items are for informational
purposes only. Mr. Daly reported the following:
o Open
House will be held April 5, 2014 from 10:00 a.m. to 2:00 p.m.
o He
is working on the next newsletter.
o Approximately
3,000 meters have been replaced. The
person installing the meters complemented staff on their hard work.
o Mr.
Mena questioned why City policy for who is responsible for utility bills on
rentals was changed if property owners are ultimately responsible. Mr. Daly explained there are State ordinances
not allowing cities and towns to shut off water. The District does not fall under these
ordinances and can shut off water when it is not paid. Staff recommends adopting the City’s
policy.
·
Water –
Ed Stover
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
Ø Mr.
Shank asked for an update on Hydach and the sand strainers.
Ø Mr.
Stover stated Hydach proved the sand strainers can do what they were designed
to do with clean or new filters. They
said the District wells are creating hydrogen sulfide problems. Hydach’s operation and maintenance manuals
state the filters need to be washed once a year. Staff has had to wash them four times. The wells will be tested.
Ø Mr.
Shank asked if three trains can run once Wells #6 and #11 are up. Mr. Stover responded he does not think
so. Mr. Stover needs all well issues
taken care of before he can provide an accurate answer.
·
Sewer –
David McIntosh
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Stormwater
– Randy Frederick
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Field –
Stephen Seigfried
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
There being no report,
the next item followed.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the department reports were accepted.
D. Attorney
Mr. Capko reported the
following:
Ø The
District has domain authority within its Special Act.
Ø A
letter was sent to the City Attorney regarding unauthorized entry to the
plant. Mr. Hearn has not responded to
date.
Ø Mr.
Shank asked if there was a response to the letter regarding the parks. Mr. Cassel responded there was no
response.
Ø There
was consensus to post a sign on District property near Pump Station #2 naming
it a passive park.
Ø The
old documents conveying parks to the City in the 1980s make reference to an
agreement between the District and the City.
The District does not have a copy of this agreement. Mr. Capko will request a copy from the City
Clerk.
Ø Mr.
Shank asked if there was information on potential polluters. Mr. Cassel responded there is no list of
potential hazardous sites in Broward County.
Ø Mr.
Shank asked if the County can notify of any new hazardous licenses issued
within the District. Staff has a list of
sites already identified within the District.
EIGHTH ORDER OF BUSINESS Approval of Financial
Statements for January 2014
There being no
questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
NINTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
Ø Mr.
Holland requested information on what is happening on Riverside Drive and
Atlantic Boulevard. He was informed it
is where BJs and Dick’s Sporting Goods is being built.
Ø Mr.
Mena went to a meeting of water districts.
There was discussion regarding Senator Ring and his actions towards
eliminating special districts. There was
a problem with SWCD and the City a few years ago. The issue is whether the former mayor, who is
an engineer, has the right to work with SWCD as the engineer. Mr. Lewis stated he does, but Senator Ring
believes it is a conflict of interest.
Mr. Mena noted Mayor Boccard is not talking negatively about SWCD or Mr.
Ernest-Jones.
Ø Mr.
Capko explained SWCD is subject to a legislative audit requested by Senator
Ring. Mr. Lewis was notified by someone
in Senator Ring’s office that the audit was initiated by the Mayor. SWCD is supposed to get results from the
Auditor General’s office this week. Mr.
Capko will provide the Board with a copy of the audit when it becomes
available.
Ø Mr.
Shank discussed Open House. He suggested
naming the small streets within the plant after previous Board members and
invite them to the Open House.
Ø
Mr. Holland suggested having a high
school band play at the Open House.
TENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President